APS (Akademische Prüfstelle) is an academic verification system used for applicants from certain countries when applying to German universities. The system checks the authenticity of academic documents and confirms that applicants meet the basic requirements for higher education in Germany.
Without an APS certificate, many universities and application platforms such as Uni-Assist will not process your application.
This guide explains what APS is, which countries require it, how the verification process works, what documents are needed, typical timelines, and how to avoid delays.
What Is APS
APS stands for Akademische Prüfstelle, which means “Academic Evaluation Center”.
It is operated jointly by German diplomatic missions and local partner institutions in specific countries.
The purpose of APS is to:
• confirm that academic documents are authentic
• verify that previous education meets German standards
• prevent the use of fraudulent degrees
• ensure applicants are academically prepared for German universities
For applicants from countries where APS is required, university applications are considered incomplete without an APS certificate.
Which Countries Require APS
APS is not a global requirement. It applies only to applicants whose previous education was completed in certain countries.
Currently, APS procedures exist mainly for:
• China
• India
• Vietnam
• Mongolia
The exact rules and procedures may differ between countries.
If your previous education was completed in one of these countries, you will most likely need an APS certificate before applying to German universities.
Students whose education was completed in other countries usually do not need APS.
The APS Process
Although procedures vary slightly by country, the APS process generally includes two main steps:
•document verification
•academic interview or evaluation (in some cases)
The APS office checks whether your academic records are authentic and whether your educational background qualifies you for study in Germany.
Only after successful verification will APS issue a certificate.
APS Document Verification
During the document check, APS verifies whether your academic records are genuine and officially issued.
Typical documents required include:
•passport
•high school graduation certificate
•university transcripts
•university graduation certificate
•proof of current enrollment (if still studying)
•language certificates (if available)
APS may also contact your school or university to verify the documents.
Incomplete or inconsistent documents are the most common reason for delays.
APS Interview or Academic Evaluation
In some APS procedures, applicants must attend an interview or academic evaluation.
This is not primarily a language test. Instead, the purpose is to confirm that your academic background is genuine.
The interview may check:
• basic knowledge from your previous studies
• your understanding of your major
• your academic plans for studying in Germany
Questions usually relate to your field of study.
For example:
• engineering applicants may be asked about mathematics or physics
• business applicants may be asked about economics or accounting basics
• computer science applicants may discuss programming fundamentals
If you genuinely studied your subject, the interview is usually manageable.
APS Timelines
Official processing times depend on the APS office and the number of applications.
Typical processing time:
• 6–8 weeks under normal conditions
• 8–12 weeks or longer during peak periods
Delays may occur if:
• documents are incomplete
• APS must verify records with your university
• interview appointments are fully booked
• applications are submitted during busy seasons
Applying early is strongly recommended.
Common Mistakes That Cause Delays
Many delays happen because of avoidable mistakes.
The most common problems include:
•missing documents
•incorrect or unofficial translations
•name mismatches with passport records
•submitting applications too late
•poor preparation for the interview
Carefully checking your documents before submission can save weeks of waiting time.
After Receiving Your APS Certificate
Once the APS process is completed, you will receive:
•an APS certificate
•an APS verification number
You will need this certificate when applying:
•through Uni-Assist
•directly to universities
•when requesting a VPD from Uni-Assist
Keep the original certificate safe, as replacement may take time.
Related Guides
Summary
APS is an important verification system used for applicants from certain countries applying to German universities. The certificate confirms the authenticity of academic documents and ensures applicants meet the basic academic requirements.
Preparing documents early, understanding the APS process, and applying well before university deadlines can significantly reduce delays and make the application process smoother.
